GuardBoard

Features

Everything your operation runs on, in one dashboard.

Live operations for the control room, planning and compliance for managers, records and reports for your clients, and timesheets and invoices for accounts.

For the control room

Know who is on site. Right now.

Live shifts refresh every 30 seconds. Late book-ons, overdue checks, guards outside the site area and open shifts are flagged as they happen, not the next morning.

app.guardboard.co.uk
Live shifts: officers booked on, not booked on, outside the site area and open shifts, with each officer's last and next check.
  • Location evidence on every book-on and check, against a site area you set on a map.
  • Emergency alerts reach the control room straight away, with the guard's location.
  • Request a welfare check or a live selfie from chosen guards at any time.
  • Book off now for a guard who forgot, with the reason recorded.
  • Phone notifications for the control room and managers, as well as guards.
app.guardboard.co.uk
Checks and alerts: alerts needing action, emergencies, acknowledged and resolved.
Checks & alerts. Acknowledge, assign and resolve, with a note for the record.

For managers

Rotas and compliance in one place.

Build the week by site or by officer, see which shifts need cover or confirmation, and get warned before you book a guard whose licence needs attention.

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Weekly rota by site with shift counts, hours, shifts needing cover and shifts not confirmed.
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SIA licence register with expiry warnings.
SIA licences. Expiry warnings and register checks for every officer.
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Leave requests waiting for approval.
Leave. Requests approved or declined in one tap.
  • Shift builder: repeating shifts for a site in one go.
  • UK working time rules, including the 48-hour opt-out.
  • Officer records and documents with expiry tracking.
  • Leavers switched off in one step.

For your clients

Reports your clients will actually read.

Incidents, occurrences, visitors, deliveries, keys and handovers go into one traceable record. Download it as a branded PDF, Excel or CSV report, or let each client see their own sites in the client portal.

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Incidents and site logs with filters and PDF, Excel and CSV downloads.
app.guardboard.co.uk
Reports: timesheets, operations, payroll and compliance.
Reports. Timesheets, operations, payroll and compliance.
app.guardboard.co.uk
Client portal showing a client's own incidents.
Client portal. Each client sees only their own sites.

For accounts

Worked shifts become timesheets and invoices.

No retyping hours. The times your guards book on and off become a timesheet for each site each month, ready to approve and turn into client invoices.

Shifts worked

Book-on and book-off times come straight from the officer app.

Timesheets

One per site per month, with payroll hours, drafted automatically at month end.

Invoices

Branded VAT invoices as PDF. Mark them sent and paid. Subcontractor statements and margin by site too.

See GuardBoard with your own operation in mind.

A short demo, online or in person, at a time that suits you.

Book a demo